| 0:00:00 | Loren Howard's written feedback | Broadrick reads Howard's letter aloud: be up to date with audits — Howard wrote "by July [2027]," Broadrick "we want to beat that one"; attach timelines to goals and track data; the community didn't cause this; plan and budget for the unexpected; "we learned a valuable lesson about tactics folks will use to withhold information"; without capable in-house special-ed services "we spend insane amounts on placements"; middle-school upkeep, tech renovation, capital questions (has the Masonic Lodge sold?). | HIGH |
| 0:10:49 | Special education | Academy program under a Department of Education due-diligence review; staffing levels vs. needs; hire only certified special-ed administrators (board consensus); paras "need to mirror" teachers; IEP counts by category over time requested; DHHS/court placements — four children currently placed outside the district by courts or DHHS with "no local control" over costs; catastrophic-aid gap discussion ("for a long time cat aid… was fully funded, but in the last 5 to 7 years we've slipped"); certified director of special education search. | OBSERVATION |
| 0:24:23 | School operations: athletics, dress codes, food service | Athletics: follow the money, audits and fundraising, hiring/evaluation process, team rules and handbooks; no cross-country program despite low cost. Food service: outsourced; "the future of that company is in question" — vendor viability concern carried from Angell; federal procurement review requirement every third year noted. Dress codes: board-member involvement; 2005 policy unenforced. | OBSERVATION |
| 0:27:39 | Teacher observation & evaluation | Whitney: since she joined the board there has been no functioning teacher-evaluation model; "we haven't been able to move people along that haven't met" expectations. Lavalette: trust must come first — "you're not going to get buy-in with the hammer." Broadrick: "the law requires school boards in New Hampshire to adopt a teacher evaluation process… if there isn't one in place, the board has the authority to impose one," which could trigger a bargaining request. Evaluations must be written, specific, with a right to respond. | MEDIUM |
| 0:36:06 | Information technology | Network infrastructure and security; "compliance with data and privacy laws"; unified public-facing messaging (ParentSquare, website, Facebook, texts — "so many versions"); website quality ("Our website is horrible" — Whitney); tech audit needed; decrease elementary screen time; assess value of current technologies; audits posted online after the 7/21 commitment but hard to find. | |
| 0:41:43 | Consultant contracts (TMS / PR) | Broadrick kept only the PR service from the prior consulting arrangement and terminated a professional-development contract the day before ("we were paying a firm roughly $15,000 a year… and we employ a director of curriculum, instruction and assessment who's responsible for professional development"); the HR consultant and interim-superintendent advisor roles ended around June 1. | |
| 0:46:46 | Board/superintendent roles; professional reading | Lavalette proposes the board engage in professional reading (journal club); Broadrick assigns Fullan's "Leading in a Culture of Change" — the same book his administrators will read at the grant-funded two-day retreat with Michael Fullan as speaker; Whitney's "the administration exists to facilitate those that govern, not the other way around." | |
| 0:51:57 | Board bylaws; compliance calendar | Whitney: new members get almost no state guidance — build a framework other boards could use; Broadrick: NHDOE (with the administrators' association) has drafted a month-by-month school-board compliance calendar expected "in the fall" — "In July, here are all the things we have to do… we're still working on [one], but we've communicated with the department and we got an extension"; he drafted a version earlier with his former assistant superintendent. Policy priorities: fiscal policies with procedures attached, by Halloween. | POSITIVE |
| 1:06:57 | Board members inside schools | Madden: past tours were "dog and pony" walk-throughs; wants unvarnished visits and teacher conversations; Whitney: "fly on the wall, sit me in a classroom in the back"; Broadrick cautions about scaring teachers and proposes working with principals and volunteer teachers; Lavalette: "what would an ordinary citizen think if they can't bias on this?" | |
| 1:12:45 | Dress code | The 2005 dress-code policy exists but isn't enforced ("one set of rules for the girls and one set of rules for the boys" complaint from staff tours); CMS and SHS principals to bring dress-code proposals to the August 19 meeting; staff dress expectations discussed alongside professionalism-of-the-profession remarks. | |
| 1:18:21 | Discipline | Broadrick walks through exclusion law as he applies it: a principal may assess up to 10 days; "after ten days by the principal, I can assess another ten days"; beyond that a board hearing; "usually… either things get better… or the family will withdraw the student." Lavalette: lost learning time for the other 20 students is the missing part of the conversation; Madden: discipline failures depress academics; homeschool withdrawal as escape valve discussed. | OBSERVATION |
| 1:24:30 | Business administration | Post-its: procurement quotes and bids; audits; cross-training; educate the board on accounting ("never to accept an Excel spreadsheet… Ever, ever, ever" — with Broadrick agreeing some current reports displease him too); require annual training for the business administrator; who opens and logs mail and checks ("the mail gets routed and opened by an employee" — with a recent stir over routing); checkbook and manifests online with a one-slide visual summary each meeting ("I'm totally on board with this. I want to do it at one of your August meetings"); contracted services tied to contracts — recent RFQ/RFP rounds already run (five vendors solicited, two responses, low price won, certificate of insurance now on file); business-office proximity/office moves; capacity building. | POSITIVE |
| 1:35:56 | Relationship with the treasurer | Welcome the treasurer into the process — "we're not the boss, superintendent's not the boss"; meeting about weekly; Whitney wants regular treasurer reports to the board; Lavalette/Diamond to codify best practices and procedures so the next treasurer inherits a working system. | |
| 1:39:06 | Curriculum, instruction & assessment | Lavalette's "C. Don" feedback: do elementary math programs support middle school?; build a coherent K-8 structure and learner attributes; no scripted-curriculum handcuffs; develop a district master-teacher program ("maybe we become the first in the state"); instructional leadership from within grade-level teams; program-buying costs ("the cost of buying a math program for this district is enormous… nobody becomes proficient"); over-reliance on technology assessment; over-identification into IEPs when instruction is the problem; fidelity means evidence-based routines, not pacing-calendar compliance. Broadrick's writing-instruction story; Whitney: "$150,000 a year for zero" vendor value; Kerry to present the in-use programs at the next meeting; Wit & Wisdom middle-school pilot conversations already underway. | |
| 1:56:19 | Student wellness, access & counseling | New director role split from special education, ~90% grant-funded (SASS grant, "between 250 and 300" thousand, competitive, 6–8 districts) plus a full-time West Central Behavioral Health clinician under an MOU; intervention teams meeting weekly with data-driven tiers; DHHS/court placement dollars ("my big complaint in Concord"); truancy — the truancy officer resigned, attendance 10–20% truancy discussed, "did more kids come to school when we had a truancy officer?"; homeschooling — "they don't even have to tell us anymore" under the new law, guidance to staff: treat families no differently; GED/adult-ed program lapsed after grant reports went unsubmitted ("the superintendent didn't submit it") — meetings underway to restore it. | OBSERVATION |
| 2:12:51 | Human resources | Nomination and hiring procedures for certified and non-certified staff; stipends need board approval trails; "limit MOUs"; one personnel file per employee held centrally ("bring them all here"); benefits administration; one system for monitoring staff schedules; every non-CBA contract to come before the board — "and it creates real inequities here on the staff. And they know" (three years of health insurance for a departed employee cited again); treat staff like customers. | |
| 2:17:22 | Facilities & capital planning | Five-year capital plan with annual reviews; no money currently in reserve funds ("I don't think you have money in any reserve funds"); combine purchases/contracts with city, county, state; include human capital in maintenance-cost assessments; priorities and cost-benefit to be set with the capital subcommittee (Madden). | |
| 2:20:08 | Next steps; budget process note | Broadrick will type up all sheets (including Howard's letter), share with the board and administrators, then with the public — an update (no decisions) at the August 5 meeting; turn the material into "a real actionable plan with dates, objectives, deadlines" within weeks; wants to present progress to the State Board of Education in January. Budget process: "the law says that the superintendent recommends a budget to the school board"; "it's funny, you're a city, but you do SB 2" — deliberative session and ballot ahead. Whitney: elevate the budget presentation to Hanover's standard. | |
| 2:32:26 | Preparing for the auditor (Aug 5) | Board members to send audit questions ahead through Tammy and the superintendent; Campo can meet in public and nonpublic; corrective actions are the answer to "how do we prevent this going forward"; Broadrick: "24 and 25 are going to look a lot like what you're looking at" — all the more reason to finish them; audit-history recap (no audits 2016–2019 era; drafts for FY20/21 in late August 2025; FY22 in November). | HIGH |
| 2:39:40 | Break before nonpublic session | "We're going to have a five minute break and then we will come back into nonpublic." The recording ends here; no entry motion or roll call is captured, and the draft minutes do not record one. | MEDIUM |