SAU 6 Board — June 12, 2025

Regular meeting of the joint Claremont–Unity supervisory-union board, summarized from the meeting dialogue transcript, the SAU 6 packet, and the draft minutes. Twenty-four minutes of public business — year-end transfers and encumbrances, an audit-status report, an unresolved question about who is authorized to sign the SAU's checks, and the board's meeting calendar for the last year of the SAU's existence — then a nonpublic session the broadcast does not contain. Timestamps link to the same moment in the Cablecast recording.

Body
SAU #6 School Board (joint Claremont and Unity board; 12 seats). Unity voted 77–17 on March 11, 2025 to withdraw from the SAU effective July 1, 2026.
Date
Thursday, June 12, 2025
Start time
6:30 p.m. scheduled (nonpublic session 6:54–7:33 p.m.; adjourned 7:34 p.m., per the draft minutes)
Location
Sugar River Valley Regional Technical Center, Claremont NH — Goodrich Community Room per the posted agenda; audio broadcast on CCTV Channel 8
Recording
Cablecast: SAU 6 Board Meeting - 6/12/25 (24:19 — the ~39-minute nonpublic session is not in the recording; the broadcast resumes for the sealing vote and adjournment)
Minutes
Draft only, and not filed with this meeting's packet: 8. DRAFT SAU6 School Board Minutes 6.12 (2).25 (filed in packet folder 10. SAU6 9.11.25) and DRAFT SAU6 Meeting Minutes 6.12 .25.pdf (filed in packet folder 12. SAU6 11.13.25). See flag 4.

Participants

Attendance follows the draft minutes, which are the only record of who was in the room; the automatic transcript names only five voices. Name spellings follow the minutes where the transcript differs.
NameRoleParticipation
Arlene HawkinsSAU 6 Board Chair (elected 4/10/25); Claremont School Board memberPresided; 82 of 193 transcript segments — led the transfers/encumbrances discussion, delivered the audit report, and raised the check-signature question
Rocco RuggeriSAU 6 Vice Chair; Unity School BoardPresent; per the minutes moved the agenda amendment, the approval of the 4/10/25 minutes, and the motion into and out of nonpublic session; reported on Unity's separation RFP. The dialogue file cannot separate his voice from another Unity member's — see the method note
Candace CrawfordSAU 6 Treasurer (elected 4/10/25); Claremont School Board memberPresent; 27 segments — budget-planning use of line-item balances, and the finding that a former board member is still the signer on the account
Heather WhitneySAU 6 Board member; Claremont School Board ChairPresent; 16 segments — meeting-calendar planning; seconded the nonpublic motion. The transcript also assigns her the superintendent-evaluation subcommittee report, which the minutes attribute to Frank Sprague — see the method note and the timeline entry at 0:17:29
Frank SpragueSAU 6 Board member; Claremont School Board memberPresent; per the minutes gave the Superintendent Evaluation Subcommittee report (process complete; next cycle in a couple of months; seeking a Unity volunteer). Not separately identified in the dialogue file
Michael PetrinSAU 6 Board member; Claremont School Board Vice ChairPresent per the minutes; no attributed remarks in the dialogue file
William "Bill" MaddenSAU 6 Board member; Claremont School Board memberPresent per the minutes; named with Ruggeri as an approved reviewer of manifests and vouchers, and named as a member of the superintendent-evaluation subcommittee. No separately attributed remarks
Shannon PopescuSAU 6 Board member; Unity School BoardPresent per the minutes; seconded the motion out of nonpublic session. Not separately identified in the dialogue file
Marjorie EricksonSAU 6 Board memberAbsent (name called at the roll and rendered by the transcript as "Marjorie Erickson")
Atonya HartSAU 6 Board member; Unity School BoardAbsent (the transcript garbles the roll call of her name as "what's on your heart")
Loren HowardSAU 6 Board member; Claremont School Board memberAbsent (transcript renders the roll call as "Laura")
Christopher "Chris" PrattSuperintendent of Schools, SAU 6Presented the FY25 transfers/encumbrances document and the audit status; 35 segments
Noelle KronbergSAU 6 School Board ClerkCalled the attendance roll and both nonpublic roll calls per the minutes; appears in the dialogue file only as an unnamed "secretary" voice

Agenda

Agenda text as reproduced in the draft minutes; the posted agenda is also in the packet (SAU#6 School Board Agenda 6.12.25 .docx.pdf). The board amended the order at the top of the meeting. Hover over (or Tab to) a clipped entry for full text.

Taken upItemAgenda text / disposition
0:00:00I. Call to Order and Pledge of AllegianceScheduled 6:30 p.m. Hawkins: "Everyone, please rise for the Pledge of Allegiance." The recording opens mid-sentence.
0:00:27II. General Business — roll call"Reminder to turn off cell phones, electronic devices. Secretary, take the roll call of attendance." Per the minutes — present: Candace Crawford, William Madden, Michael Petrin, Shannon Popescu, Rocco Ruggeri, Frank Sprague, Heather Whitney, Arlene Hawkins. Absent: Marjorie Erickson, Atonya Hart, Loren Howard.
0:00:55II. Agenda — amendments and final approvalHawkins: "Before we start with the minutes, I'd like to move to amend the agenda. I'd like to move items, Roman numeral six. Other business on the future dates and future agenda items to Roman numeral four to occur before moving into nonpublic." Motion at 0:01:16: "I'll make a motion to move Roman numeral five and six to be before just Roman numeral for [IV]." Per the minutes: moved by Rocco Ruggeri, seconded by Heather Whitney; voice vote, all present voting in favor.
0:01:31II. Minutes approval — April 10, 2025"I'd like to have a motion to approve the minutes of April 10th, 2025." Motion at 0:01:39, "as presented." Per the minutes: Ruggeri moved, Whitney seconded; voice vote, all present in favor. Those April 10 minutes are the draft PDF filed in this meeting's packet folder.
0:01:54II. Citizens' comments"I don't see citizens in the audience present to comment, so we'll move right to the discussion. Action items." Minutes record: "none."
0:02:05III.1. Financial Report — transfers/encumbrances, FY25 budget, per policy DBJDiscussion item, no vote. Hawkins: "It's it's information for the board. It's not an action item." Pratt reports the SAU does not transfer between line items; Crawford: "it shows a positive balance at the end of the year, which is really good." Packet document: SAU6 Financials June 2025_0001.pdf.
0:14:09III.2. Update on financial audits, per policy DIEPratt: "our FY 23 audit is almost complete." Hawkins reports her conversation with the auditor: Unity FY2023 should now be complete, Claremont FY2022 "should have just gone out", more audits in the fall, everything current "by 26." Then the treasurer/electronic-signature question, unresolved, with an update requested by September.
0:17:17III.3. SAU 6 subcommittee reports(a) Policy subcommittee — "We have no report." (b) Superintendent Evaluation subcommittee — the process is complete, the next cycle begins in a couple of months, and the subcommittee is seeking a Unity volunteer; no volunteer came forward at the meeting. The minutes attribute this report to Frank Sprague; the dialogue file attributes the voice to Heather Whitney with an uncertainty note.
0:18:46VI. Other Business — meeting dates for 2025–2026 moved ahead of item IV by the amendmentHawkins: "we don't have to do any budget work because the saw [SAU] is being dissolved as of July 1st of 26." Consensus reached on three meetings — November (audits and the first superintendent-goals update), January (evaluation milestone), and a May wrap-up, on the second Thursday. No formal vote recorded.
0:21:06VI. Other Business — update on Unity separation / SAU needs for Unity"we put a RFP out and a request for proposal, and we're waiting on, responses from that as a timeline. So due diligence is in progress." Crawford asks whether the RFP is for supervisory services; the answer: "It's for all the services that we would need." Minutes attribute the report to Ruggeri.
0:22:12V. Future Dates / Future Agenda Items"The Claremont has no meetings in July." Unity: "We are meeting in July 15th I think it was moved to the second Tuesday wasn't available for everybody to meet." Minutes list: SAU meeting in September; no Claremont meetings in July; Unity School Board July 15.
0:22:34IV. Nonpublic session — RSA 91-A:3, II (a & c)Chair: "I would entertain a motion to move to the session at this point. Under Rs 91-A column, three comma, two A and C." Motion at 0:22:54 — "I'll make a motion to move into a non public session per RSA 91-A colon three section two sub A and C" (Ruggeri per the minutes); Whitney seconds at 0:23:06; roll call taken by the clerk, all present voting in favor. Entered 6:54 p.m., out 7:33 p.m.
0:23:58Return to public session — motion to seal the nonpublic minutesThe recording resumes mid-motion; the transcript preserves only the fragment "For one year", a second, and seven "Yes" responses. Per the minutes: Whitney moved to seal the minutes for 1 year, Ruggeri seconded, roll call taken by Kronberg, all present voting in favor. No statutory finding is recorded — see flag 1.
0:24:14VII. Adjournment"I'd like a motion to adjourn." Motion and second at 0:24:18; per the minutes Ruggeri moved to adjourn at 7:34 p.m., Whitney seconded, all present in favor. The recording ends at the second.

Discussion timeline

Times are from the dialogue transcript (Output/Dialogue/16596 SAU6-061225.mp4.CSV), which is speaker-diarized and largely attributed; the Role column carries explicit uncertainty flags, reproduced here rather than smoothed over. Timestamps link to the same moment in the Cablecast recording.

TimeTopicWhat was said (leading text; hover/focus for more)Flags
0:02:21No line-to-line transfersPratt, relaying the absent business administrator: "as far as transfers, it's like I shared with Arlene, we don't have any transfers from line item to line item. We don't balance it out that way. We just keep it as is. So that's why, you know, when you take a look, you'll see negatives with the pistol up on the bottom line because we're trying to practice good budgeting." And: "if you stop moving transfer money from one line item to another, it's really tough to gauge where you came up short or where you didn't spend the money."POSITIVE
0:04:12A positive year-end balancePratt points to the totals — "the ones in the red is where it's negative. It's negative for that line item because we don't transfer between them" — and reads a figure the transcript renders as "1288 70." Crawford: "it shows a positive balance at the end of the year, which is really good." The bottom-line figure is not corroborated anywhere in the minutes; the packet's SAU6 Financials June 2025_0001.pdf is the document on the table.
0:07:26"criticized by the auditors for not doing our due diligence"Hawkins asks whether policy DBJ should be modified: "my concern is, is that we have been criticized by the auditors for not doing our due diligence, quite frankly. I mean, I don't think it was necessarily our the US as a board, but collectively the board in the past hasn't done their due diligence and they perhaps didn't know how to exercise that diligence." Crawford's answer: "I don't think you should change the policy at this point. I think the policy is fine as is. And and if there's a variation to policy, you can always address it in a public meeting."
0:13:04Purchase orders coded to lines that still had moneyPratt: "That was one of the things that Mary and her crew had been taking the past year and a half doing is because things weren't coded correctly, and it made it even different, difficult to find… Then you have to go back and say, okay, look at the actual orders…" Hawkins: "So they changed the code. It's to go into an account that had a balance." Pratt: "Yeah, that was one of them." Hawkins: "That's inappropriate." Pratt: "That's one of the biggest things we had that right. We've been working on we continue to work on…"POSITIVE
0:14:09Audit status: FY23 "almost complete"Pratt: "our FY 23 audit is almost complete. And we'll then then we'll move forward with the FI24. And additionally the 25 will be completed on time." Hawkins, from her own conversation with the auditor: "Fiscal year 23 is almost complete… he's going to be everything that should be done by the end of this month. But he said in the fall there will be additional audits, and they hope to have everything up to date by 26." And: "unity 2023 should now be complete, and Claremont 2022 should have just gone out based on what we talked about. And he wants everybody to be current by 2026." The auditor is Michael Campo of Plodzik & Sanderson; the transcript renders the name as "Mr. Campo".MEDIUM
0:14:43Who signs the checks — nobody, currentlyHawkins: "in April, there was a discussion with Mr. Campo about the treasurer's role in electronic signatures and reviewing the check register. And it was our understanding at that time that whoever was the treasurer would sign the checks." Then, at 0:15:16: "afterward we were told that it cannot be a member of the board who signs the checks. So we don't have anybody currently signing the check. But the treasurer would continue to review the check register". Pratt: "you can review the check register, but you just can't sign, right?"MEDIUM
0:15:53A former board member is still the signer on the accountCrawford: "What I discovered was Hauschka was the signer on the account still I mean, and so so I found that, a little curious because he was a board member and he was signing on the checks, and I was told as a board member I can't sign the check. So I don't know how he was signing the checks. Additionally, he hasn't been on the board for two years, and he's still his signature is what's on the checks and on the account, and that needs to be straightened out." Hawkins asks for "some kind of an update on that by September". The minutes record the same exchange in summary: "the previous treasurer and the electronic signature is a former Board member."MEDIUM
0:16:52Manifest and voucher reviewersHawkins: "there were Mr. Madden and Mr. Ruggieri had been approved to review manifests and vouchers… So we did that at the last meeting. So I guess we need direction on how that happens." Pratt: "If you want to send me an email. I'll have it to you before then." The minutes do not record this exchange; the "last meeting" is the April 10, 2025 reorganization meeting.MEDIUM
0:17:29Superintendent evaluation — "second year in a row""Our process is complete. So, second year in a row that we have managed to to pull it off, and no sooner do we finish than in a couple of months will be starting again with with new goals. So, so if there's anyone on the unity board that would like to join us, it's Bill mad than me [Bill Madden and me]." No Unity volunteer came forward: "So we have a volunteer tonight?" — "Nope." The dialogue file attributes this voice to Whitney but flags the attribution as uncertain ("the non-Madden member of the superintendent-evaluation subcommittee"); the draft minutes attribute the report to Frank Sprague, and the minutes govern.OBSERVATION
0:18:46Three meetings for the SAU's final yearHawkins: "This year we only met every other month. We have a budget so we don't have to do any budget work because the saw is being dissolved as of July 1st of 26. We the policies, the as of a few months ago, the priority policies were up to date… I don't see a need to work on policies. And the evaluation of our superintendent is still a task for us." Crawford: "Since there's no budget process to go through. I, I don't know why we don't have to meet in December or November." Settled at 0:21:06: "We have three meetings next year November, January and May. The second Thursday of the month."OBSERVATION
0:20:05Audits to be presented in NovemberHawkins: "So I'm hearing November. And then we could have the audits presented in November as well. Yeah. That's so that gives them time." The board thereby set its next audit review roughly five months out, with the FY23 SAU audit expected complete "by the end of this month" and Claremont's FY22 still outstanding.MEDIUM
0:21:25Unity's separation RFP"we put a RFP out and a request for proposal, and we're waiting on, responses from that as a timeline. So due diligence is in progress. And, that's where we're at. No, nothing to update at this point." Asked whether it is "here for supervisory services", the answer: "It's for all the services that we would need. So we have… Different options and discussions being taking place at the same time to see who's interested in filling what." The withdrawal takes effect July 1, 2026.OBSERVATION
0:22:34Into nonpublic sessionThe chair names the exemption before any motion is made — "Under Rs 91-A column, three comma, two A and C" — and the mover repeats it: "I'll make a motion to move into a non public session per RSA 91-A colon three section two sub A and C." Whitney seconds; the chair calls for a roll call. The transcript captures the "Yes" responses as overlapping clusters and cannot attribute them individually; the minutes record the roll call as taken by Kronberg with all present voting in favor.POSITIVE
0:23:33Where the recording stops, and resumesHawkins: "We're going to move into nonpublic and we will return to, … Come back into public, and then we will adjourn the meeting. So all of our business has been taken care of." The broadcast then skips the ~39-minute session entirely: the next segment, 25 seconds later on the recording clock but roughly 39 minutes later on the wall clock, is the sealing motion. From this point the recording's elapsed time no longer tracks the meeting's clock time.MEDIUM
0:23:58Sealing the nonpublic minutes for one yearAll the recording preserves of this motion is "For one year", a "Second", and the roll-call answers. The draft minutes supply the rest: Whitney moved to seal for 1 year, Ruggeri seconded, roll call by Kronberg, all present in favor. Neither record states which of the three findings in RSA 91-A:3, III the board made, or the subject matter to which the seal applies.MEDIUM

Items flagged for review

Flags are a reviewer's aid generated by comparing the discussion against current state and federal law. They are not findings of violation, and nothing here is legal advice. Each flag cites the rule it rests on, or says plainly when no verified rule reaches the concern.

MEDIUM Nonpublic minutes sealed for one year with no statutory finding in either record

RSA 91-A:3, III requires that minutes and decisions from a nonpublic session be publicly disclosed within 72 hours unless, "by recorded vote of 2/3 of the members present," the body determines that divulgence would adversely affect the reputation of someone other than a member, render a proposed action ineffective, or pertain to terrorism. The board did take a recorded roll-call vote — that part is on the face of the minutes. What neither the recording nor the draft minutes contains is the determination itself: the transcript preserves only the fragment "For one year" at 0:23:58, and the minutes record "Heather Whitney made a motion to seal the minutes for 1 year, Rocco Ruggeri seconded the motion" with a roll call, and nothing more. Nor does the record state the subject matter the seal covers. Separately, the ~39-minute session itself is absent from the broadcast — which is expected for a lawfully closed session, but it means the sealing vote is the only public artifact of it, and the recording's elapsed clock stops tracking the meeting's real clock at 0:23:33. A reader cannot verify from the public record which finding supported the seal, and would need to wait until June 2026 for disclosure.

Sources: RSA 91-A:3, III (72-hour disclosure unless sealed by recorded 2/3 vote with a statutory finding); 6.12.25 DRAFT SAU6 Board Minutes.

MEDIUM No one is authorized to sign the SAU's checks, and a two-years-departed board member's signature is still on the account

Two related control gaps were aired and left unresolved. First, after an April conversation with the auditor the board understood that the treasurer would sign checks; it was then told "it cannot be a member of the board who signs the checks", with the result that, in the chair's words at 0:15:16, "we don't have anybody currently signing the check." Second, Treasurer Crawford reported at 0:15:53 that a former board member — the transcript renders the name "Hauschka" and the project has not verified the spelling — remains the signer of record: "he hasn't been on the board for two years, and he's still his signature is what's on the checks and on the account, and that needs to be straightened out." The chair asked for an update "by September"; no motion was made and no interim control was adopted. Two members had already been approved to review manifests and vouchers, but the board did not know "how that happens" (0:16:52). The nearest rule on this project's verified list is the school-district treasurer statute, which places custody of district money in the treasurer and directs that it be paid out "only upon orders of the school board"; note that SAU 6 is a supervisory administrative unit rather than a school district, and the record does not identify whose account is being described, so the statute is offered as the governing principle for board payment controls rather than as an asserted violation. Six days later the Claremont board's policy committee brought forward a revision to policy DGA that would require exactly the missing report — see the June 18, 2025 page.

Sources: RSA 197:23-a (treasurer's custody; payment only upon orders of the school board); 6.12.25 DRAFT SAU6 Board Minutes (item III.2).

MEDIUM Audits still years behind; next board review not scheduled until November

The audit picture given to the board at 0:14:09 was that the SAU's FY23 audit is "almost complete", Unity's FY2023 "should now be complete", Claremont's FY2022 "should have just gone out", further audits would follow in the fall, and the auditor "wants everybody to be current by 2026." That is a two-to-three-year lag against fiscal years already closed. RSA 21-J:19 provides for audits by independent public accountants; being years in arrears does not by itself breach a deadline this project can cite, which is why this is flagged as a control and timeliness concern rather than a violation. What compounds it is scheduling: with the SAU winding down, the board agreed at 0:20:05 to take up the audits in November — its next meeting of any kind — leaving roughly five months in which no SAU board meeting will examine the backlog. Note that the SAU's audit and the Claremont School District's audit are separate engagements; the SAU-level FY23 progress reported here is not the same as the district's FY22 audit, which the Claremont board was told six days later was still incomplete.

Sources: RSA 21-J:19 (audits by independent public accountants); 6.12.25 DRAFT SAU6 Board Minutes (item III.2).

OBSERVATION This meeting's minutes are filed only in later meetings' packets — and its own packet holds a different meeting's minutes

The public path to this meeting's minutes runs backwards. The packet folder for June 12, 2025 contains the April 10, 2025 draft minutes; the June 12 draft minutes surface only inside two later SAU packet folders — a Google Doc filed in 10. SAU6 9.11.25 and a PDF filed in 12. SAU6 11.13.25. A resident looking for what happened on June 12 in the June 12 folder will not find it, and with the board meeting only three times in the following year, the first packet in which the minutes appear was posted roughly three months later. RSA 91-A:2 requires that minutes be "promptly recorded and open to public inspection not more than 5 business days after the meeting" — a draft satisfies that — and RSA 91-A:4 governs the availability of governmental records generally. This page does not assert a breach of the 5-business-day rule: the Drive filing pattern shows where documents ended up, not when they were first made available, and the district may have posted them elsewhere within the window. What the record does show is that the district's own document share does not make them findable where a reader would look. Both versions are also still marked DRAFT as of the date of this page; no approved version was located.

Sources: RSA 91-A:2 (minutes promptly recorded; open to inspection within 5 business days); RSA 91-A:4 (availability of governmental records); SAU 6 packet folder 6. SAU6 6.12.25.

OBSERVATION A dissolving SAU thins its own oversight: three meetings a year, no budget process, no Unity volunteer for the superintendent's evaluation

Unity's withdrawal, approved 77–17 on March 11, 2025 and effective July 1, 2026, reshapes what this board does. The chair's reasoning at 0:18:46 — no budget work "because the saw is being dissolved", priority policies already current, "I don't see a need to work on policies" — led to a schedule of three meetings for 2025–26 (November, January, May). Unity's own separation planning is an open RFP with no responses yet (0:21:25), and the superintendent-evaluation subcommittee, which by statute-adjacent practice is the board's principal accountability instrument for its one employee, remains two Claremont members with no Unity participant despite an open request at 0:17:29. RSA 194-C:2, IV sets out the process by which a district withdraws from a supervisory administrative unit; nothing on this project's verified citation list prescribes how often an SAU board must meet during a wind-down, so this is an observation about governance capacity, not a rule violation. Its practical effect is visible in flag 2 and flag 3: two open financial-control items were both deferred to a board that will not next convene for five months.

Sources: RSA 194-C:2, IV (SAU withdrawal process); 6.12.25 DRAFT SAU6 Board Minutes (items 3.b and VI). No verified rule was identified governing SAU board meeting frequency.

POSITIVE The nonpublic motion named its specific exemption on its face, and the vote was by roll call

RSA 91-A:3, I(b) requires that the motion to enter nonpublic session state on its face the specific subparagraph of RSA 91-A:3, II being invoked, and that the vote be taken by roll call. Both were done here, twice over: the chair named the exemption before entertaining a motion — "Under Rs 91-A column, three comma, two A and C" at 0:22:34 — and the mover repeated it in the motion itself at 0:22:54. The draft minutes go further than the statute strictly requires by reproducing the full text of subparagraphs (a) and (c) under agenda item IV, so a reader of the minutes alone can see what was claimed. The clerk took the roll call on entry and again on exit. The one gap is downstream, in the sealing vote — see flag 1.

Sources: RSA 91-A:3, I(b) and II(a), (c); 6.12.25 DRAFT SAU6 Board Minutes (item IV).

POSITIVE Line-item integrity: no transfers to paper over overruns, and miscoded purchase orders traced and corrected

The FY25 transfers-and-encumbrances report was presented as information rather than an action item, and what it showed is a deliberate refusal to move money between lines to hide variances: "we don't have any transfers from line item to line item… that's why, you know, when you take a look, you'll see negatives" (0:02:21), because "if you stop moving transfer money from one line item to another, it's really tough to gauge where you came up short or where you didn't spend the money." The superintendent also described a year and a half of remediation work on purchase orders that had been coded to whatever line still had a balance — a practice the chair called "inappropriate" and he agreed was "one of the biggest things we had" (0:13:04) — with over-line approvals now routed through the business administrator and leaving "a digital trail". These are exactly the conditions that make an audit possible, and the board discussed them in open session with a document in the packet. Read against flag 2, the picture is mixed: expenditure coding is being tightened while disbursement authority is unresolved.

Sources: 6.12.25 DRAFT SAU6 Board Minutes (item III.1, policy DBJ); SAU6 Financials June 2025_0001.pdf. No statute on this project's verified list prescribes a transfer policy; the standard applied here is the board's own policy DBJ.

Appendix — source files

Official and public sources

Packet documents (exact Drive names)

Project files (relative links work when this page is opened from Output/HTML/)

Laws and rules cited on this page